Recruitment Privacy notice

Where you apply for a role with us we collect use and store the following categories of personal data about you:

• Information in your application form and CV (including your name, NI number, contact details and employment and education history);identity data (e.g. driving licence); evidence of your right to work; information provided by your referees about your employment history; any information you provide to us during the interview process; financial data; any other information you give us (e.g. marital status and dependents, next of kin and emergency contact information)
• Information that you provide to us about your health, including any disability or medical condition; and
• Information about criminal convictions and offences

We collect information about you through different sources:

Direct interactions

This is the most common source of your personal data. You may give us personal data when you fill in forms, speak with us on the telephone, or correspond with us by post, email, social media or otherwise.

Third parties or publicly available sources

As well as by direct interactions with you, we may receive personal data about you from various third parties and public sources. For example, where you have given your consent to third parties for them to disclose your personal information to us. Examples of this are recruitment consultancies; recruitment websites; social media; schemes, charities or other types of organisation through whom you apply for, become employed or undertake work experience or an internship with us; or Government agencies e.g. the Disclosure and Barring Service

We collect information about you to help us decide your suitability for a role with us and on which to base any offer of employment we may subsequently make to you.

Cookies

The Foxtons website and applications may automatically collect data about how you use our services in order to help us improve future functionality of our website and to assist with advertising and targeting. We use Google Analytics, which is a web analysis service provided by Google.

The cookies on the Foxtons website do not track, collect or upload data such as your name, email address or billing information, but it may collect data about your equipment and browsing activities. We may collect and report on the adoption and usage of specific features, crashes and exceptions and other useful, anonymous metrics.

Certain devices can detect your approximate location, via latitude and longitude. The accuracy of this data is not in the control of Foxtons. If this feature is requested, Foxtons will prompt you to provide your permission to access your location data for the purposes of providing you with results or directions based on your current location. You can disable location settings within your browser or app.

To read more about our use of cookies on the Foxtons website, please consult our cookie policy.

We may disclose your personal data to external third parties. For example:

• IT and system administration service providers; Referees
• Recruitment consultancies
• Government agencies (e.g. to evidence your right to work or to the Disclosure and Barring Service)

We may disclose your personal data to other parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

Where you apply for a role with us we may disclose or share your personal information with group companies or our service providers in order to process your application. They are required to take appropriate security measures to protect your personal information and process your personal data only for specified purposes and in accordance with our instructions.

We are, through technical and organisational means, committed to ensuring the security of, and prevention of unauthorised access to, your personal data. For example, we limit who can access your personal data to those individuals and third parties who need to know it and who are subject to a duty of confidentiality. We also systematically monitor outbound emails for the purposes of protecting confidential and personal data and assisting in our ability to identify potential data breaches. If we become aware of a data breach we will, where we are required to, notify the Information Commissioner's Office. If we believe that the data breach is serious, we may notify you as well.

We will retain your personal data whilst you continue to be employed by us and for at least seven years thereafter, for legal, regulatory and accounting purposes. If we need to retain your personal data for longer, we will take into consideration the potential risks in continuing to store your data against why we might need to keep it. In some circumstances we might anonymise your personal data so it is not associated with you, and we may then use this information indefinitely.

Where you apply for a role with us if your application is unsuccessful, we will retain your personal information for a period of 6 months after we have informed you of our decision so that we can show that we have not discriminated against candidates on prohibited grounds. We will retain your personal data on our file for a further period of 18 months after we have informed you of our decision so that we can consider you for future Foxtons vacancies. If you would prefer we did not, please email us at [email protected]